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Holistic Healer Business Toolkit

Business planning · F11

Monthly business review

Review a few practical numbers and decide what to improve next month. Keep this at the business level; it is not a client case tracker.

FreeVersion 1.0.0
  • PDF
  • DOCX
  • XLSX

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F11 · version 1.0.0

Free download. No email required. The DOCX is the structured, editable version for screen readers; the PDFs are print and fill-in copies and are not tagged. Resource license.

First page of the monthly business review, blank: month and preparer, an activity table (available slots, booked, completed paid sessions, cancellations, admin hours) and a money table (opening cash, cash collected, refunds, fees, costs, owner draws, other cash flows).
First page of the printable PDF · blank file

Who this is for

Solo practitioners who want a short monthly review of activity, cash and admin time at the business level, without client-level names or health fields.

What the file contains

Activity
Month; available session slots; booked sessions; completed paid sessions; cancellations; hours of admin.
Money
Cash collected; refunds; processing fees; variable costs; fixed costs; owner draws; opening cash; other cash inflows/outflows.
Calculations
Net operating cash = collected - refunds - processing - variable - fixed. Closing cash = opening + net operating + other inflows - other outflows - draws.
Ratios
Booking occupancy = booked/available; completion = completed/booked; average collected revenue = (collected-refunds)/completed. Zero denominator → not available.
Observations
What clients asked about administration; most time-consuming step; one useful improvement; no private client stories.
Actions
Next action; owner; due date; success measure; next review date.

How to customize it

Avoid counting a refund twice if the collection number is already net. Label whether imported fees are included. Sample workbook uses fictional monthly totals only. Protect formulas and leave input cells clearly editable. Report negative cash visibly without hiding it behind a warning icon.

Scope and limitations

Business-level totals only: no client-level names or health fields. The XLSX workbook has Inputs, Summary and Read Me tabs. It is not formal accounting or a tax record.

Copy included in the file

Use consistent definitions each month. A prepaid package can increase cash before sessions are delivered, so cash collected is not always the same as earned service revenue. Track outstanding prepaid commitments separately. Use your accountant for formal accounting and tax treatment.

Guides that use this file: How to price Reiki sessions · Local marketing for independent practitioners