Skip to content
Holistic Healer Business Toolkit

Practice break-even calculator

See how many paid sessions would cover the monthly costs you enter. Then compare that number with your available capacity.

How the estimate is calculated

Contribution per session
C = price × (1 − percentage_fee) − fixed_payment_fee − variable_cost
Cost-only break-even
cost_only_sessions = ceil(fixed_costs / C)
Owner-pay-plus-reserve target
target_sessions = ceil((fixed_costs + owner_pay + reserve) / C)
Utilization
utilization = target_sessions / capacity
Owner pay available at capacity
capacity × C − fixed_costs − reserve

Worked example: At the defaults, C=$96.655 before display rounding. Cost-only break-even is 11 sessions; the owner-pay-plus-reserve target is 44 sessions, requiring 73.33% of 60-session capacity.

Your monthly numbers

Example values are filled in. Replace them with yours.

Break-even inputs
Monthly costs and pay

Exclude variable session expense. $0 to $1,000,000.

Before personal tax. Cost-only and owner-pay targets are shown separately. $0 to $1,000,000.

Optional business cushion. $0 to $1,000,000.

Price and per-session costs

Before sales tax if applicable. $0.01 to $100,000.

Same meaning and bounds as the pricing calculator. $0 to $100,000.

Editable example only, not a processor quote. 0% to 20%.

Editable example only, not a processor quote. $0 to $100.

Capacity

Realistic completed paid capacity. 1 to 2,000, whole number.

Select Calculate to see the cost-only break-even, the owner-pay-plus-reserve target and how it compares with your capacity.

Your inputs stay in this browser tab.

How to read the result

This model assumes the sessions counted are completed and paid. It does not assume revenue from cancellations or package breakage. If your capacity changes seasonally, calculate each month separately. The result does not include your personal income tax unless you deliberately included a reserve for it.

Fractional targets always round up, and the calculation keeps full precision until that final step. If the target is higher than your capacity, the calculator still shows the target, together with the gap and a capacity warning.

Optional: the kit adds an editable pricing and package workbook that uses the same core formulas. See the Practice Business Kit