Session pricing calculator

Estimate the session price needed to support your costs and desired owner pay. This is a planning floor based on your assumptions, not a market rate or earnings promise.

How the estimate is calculated

Expected paid sessions per year: N = slots × weeks × occupancy × paid_completion
Session price: P = (((owner_pay + fixed_costs + reserve) / N) + variable_cost + fixed_payment_fee) / (1 − percentage_fee)

Worked example: For the defaults, N=538.2 expected paid sessions per year. The formula gives approximately $103.05 per session; the whole-dollar planning price is $104.

Interactive calculation needs JavaScript. The formula and worked example above show how to calculate the same estimate by hand.

Your numbers

Example values are filled in. Replace them with yours.

Pay and costs per year

Annual owner pay

Desired pre-personal-tax owner compensation. $0 to $1,000,000.

Annual fixed costs

Exclude variable session costs and owner pay. $0 to $1,000,000.

Annual reserve

A user-chosen business cushion, not calculated tax. $0 to $1,000,000.

Capacity

Bookable sessions per week

Capacity after admin, breaks, and other work. 1 to 100, whole number.

Working weeks

Exclude time off. 1 to 52, whole number.

Booking occupancy

Share of available slots booked. 1% to 100%.

Paid completion

Share of booked slots that complete and are paid. 1% to 100%.

Per-session costs

Variable session cost

Supplies, per-session room fee, and similar costs. $0 to $100,000.

Payment fee (percentage)

Editable example only, not a processor quote. 0% to 20%.

Payment fee (fixed per payment)

Editable example only, not a processor quote. $0 to $100.

Select Calculate to see the planning price, expected paid sessions and the formula with your numbers.

Your inputs stay in this browser tab.

How the estimate is calculated

Expected paid sessions per year: N = slots × weeks × occupancy × paid_completion
Session price: P = (((owner_pay + fixed_costs + reserve) / N) + variable_cost + fixed_payment_fee) / (1 − percentage_fee)

Worked example

For the defaults, N=538.2 expected paid sessions per year. The formula gives approximately $103.05 per session; the whole-dollar planning price is $104.

Interactive calculation needs JavaScript. The formula and worked example above show how to calculate the same estimate by hand.

How to read the result

Occupancy and completion are fractions in the formula. Expected sessions can be fractional because this is a scenario. The calculation runs at full precision; dollar values are rounded to two decimals for display, and the whole-dollar planning price is rounded upward.

The result is a planning floor based on your assumptions, not a market rate or earnings promise. Target owner pay is shown separately so you can see what the price has to support. If expected paid sessions come to zero, no price is shown.

Optional: the kit adds an editable pricing and package workbook. See the Practice Business Kit